Callback Interval

What Works: Effective Practices for Office-based CareTelephone Triage
Callback Interval

Recommendation: Patient phone calls are returned within a reasonable time frame.


 Exemplary Practice

Physician scheduled call-in hours for patients who wish to speak with the physician directly

Benefits:
  • Patients have access to a clinician familiar with their care
  • Promotes continuity of care and patient satisfaction
In practice at: Office of Dr. Joan Golub (BWH), PPOC Newton Wellesley Family Pediatrics


 Exemplary Practice

Nurses available including weekends to triage calls—eliminating a callback interval. The majority of nurses have emergency department background with expertise in triage protocols.

Benefits:
  • Elimination of callback interval.
  • Prevents patients from falling through the cracks.
  • Promotes patient satisfaction.
In practice at: Health Care Associates (BIDMC)


 Effective Practice
Patients are notified of the expected call back interval and instructed what to do if they have not yet received a call back
Benefits:
  • Prevents patients from falling through the cracks
  • Patient becomes a double-check in the process
In practice at: Pediatric Associates of Wellesley (NWH), Wellesley Women's Care (NWH)


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